Dear Amical alpin travel participant!
In your and our interest, we would like to lay out the following legal conditions which make up our contractual agreement. Once you have signed up for one of our tours the following conditions apply.
Payment
Our Service
Participant Insurance
Minimum Group Size
Document and Health Regulations
Service and Price Changes
Cancellations
Contractual Annulment due to Extraordinary Circumstances
Liability
Loaned Gear
Exclusively for Special Tours and Winter Tours in the Alps
Ineffectiveness
Organizer
Legal Venue
Booking Form
1. Who Can Participate?
Anyone can participate who is healthy and can fulfill the special requirements listed in the travel description and who can bring their own appropriate gear with them. A detailed list of gear that you need to bring will be sent after your booking confirmation has been prepared and sent. The leader of the travel group or the person responsible to lead the group reserves the right, at the beginning or during any given tour, to partially or completely remove any participant from the group who cannot fulfill the rigors and requirements of the program. In the event that a participant is not allowed to continue, no refund or partial refund will be possible.
2. Payment
The written booking confirmation that you will receive is a binding contract for you and for us. A booking invoice will be sent out with the written confirmation. Within 14 days of receipt a deposit of 120,- EUR for alpine tours, 300,- EUR for hiking tours and 450,- EUR for expeditions must be paid. The remainder of the invoice is due in full, without a reminder from our side, at the latest, 30 days before the tour begins.
Should a trip be booked 30 days before the beginning of the tour, the invoice must immediately be paid in full. In the case of late payment, we reserve the right to cancel the contract after an appointment of a date. The participant must then pay the usual cancellation fee when he does not have the right not to pay.
3. Our Service
The scope of our service can be reviewed in detail in our travel information. After you have booked, you will receive a booking confirmation, detailed information, a gear list, insurance forms and material, and (in the case of an 800m expedition, an expedition contract will be included). Guides, course and travel leaders are UIAGM internationally certified mountain and ski guides or are similarly qualified travel guides. Following the instructions of the leader during the tour is an absolute requirement. If you decide to end the tour early, any additional costs incurred as a result will be at your own expense. Our prices for courses and guided tours in the Alps have been calculated and are based on Alpine club member prices. If you are not a member of an Alpine club, the additional costs for lodging, huts and meals must be paid directly at the hut by the participant.
The described tour in our program is the planned itinerary of the tour; however, we cannot guarantee that the same plan can be followed in detail.
Secondary agreements, which the participant lists in the special agreements section of the booking form, must be confirmed in writing and will be sent (upon agreement from AMICAL alpin) along with the booking confirmation.
4. Participant Insurance
Please check your insurance coverage. Included in the travel price is a travel cancellation insurance which will cover costs incurred by a cancellation which falls under general insurance guidelines. We suggest you get a travelers insurance package. For this purpose we are sending you, along with the booking confirmation, information and forms. This is a voluntary insurance and must be paid by the participant.
5. Minimum Group Size
The tour can only take place when the listed minimum number of participants per group has been reached. If the price for the tour has been listed according to differentiated group sizes, the smallest listed group size is the minimum participant number. If the minimum participant number has not been reached, we reserve the right to cancel the tour up to two weeks before the tour begins. In the event that the participant/s still wish the tour to be offered, the price situation of the tour will have to be adjusted. The newly calculated price will be sent to the participant and in some cases a new contract. If the potential group members agree to the new conditions and wish the tour to proceed, the new contract will be the basis of the continued tour.
6. Document and Health Regulations
As far as it is possible for us, we will inform you as to important changes in the detailed information concerning general health and other regulations before a tour commences. Participants are responsible for taking care of and paying for passports, customs, foreign exchange dealings, and health regulations (vaccinations, etc.) All costs and disadvantages which arise from not following the regulations are your responsibility, also when these regulations change after the tour has been booked.
7. Service and Price Changes
The listed prices represent the actual price at the time the program is printed. We reserve the right to change the listed prices up to the 21st day before travel start, due to important unforeseen reasons like increment of carriage costs or charges for airport taxes, kerosene, visa fees or change of the exchange rate for the certain tour, until the 21st day before travel start, as long as the tour date is more than four months after the contract has been made. Should the price be raised by more than 5 percent the participant has the right to cancel the contract. Flight plan changes, changes in itinerary or changes in the mode of travel may occur due to technical reasons or as a result of unforeseen circumstances or in the best interest of a smooth transition.
8. Cancellations
Participants can cancel a tour at any time before the tour begins. In your own interest you should do so in writing and send it by registered letter. Your cancellation will go into effect on the day we receive the concerned letter. If the cancellation arrives 46 days before the tour begins in case of alpine tours and climbing courses an administrative fee of 80,- EUR will be charged; in case of trekking tours we charge 5 % of the entire travel cost. If the cancellation arrives 61 days before the tour begins in case of expeditions we charge 5 % of the entire travel cost. Should the cancellation occur 45 or less days (alpin tours, climbing courses, trekking) or 60 or less days (expeditions) before the tour begins, we will have to charge the following listed percentage of the entire travel cost:
Alpine tours and climbing courses:
- up to 46th day: 80,- EUR
- 45th to 15th day: 50 percent
- 14th to 7th day: 60 percent
- after the 6th day: 70 percent
- no-show: 95 percent
- up to 46th day: 5 percent
- 45th to 30th day: 15 percent
- 29th to 22th day: 20 percent
- 21th to 15th day: 30 percent
- 14th to 7th day: 50 percent
- after the 6th day: 60 percent
- no-show: 95 percent
- up to 61th day: 5 percent
- 60th to 30th day: 30 percent
- 29th to 15th day: 50 percent
- after the 14th day: 60 percent
- no-show: 95 percent
9. Contractual Annulment due to Extraordinary Circumstances
Should a tour be impaired, endangered or impossible to complete due to extraordinary circumstances out of our control (war, strike, upheavals, epidemics, etc.) the participant and AMICAL Alpin have the right to cancel the contract. This is also the case should a tour, through exceptional circumstances (avalanche danger, extreme weather conditions, return due to injury of a participant, etc.) be halted or if the tour is not able to begin. Extra costs due to an eventual retreat or return home must be covered in full by the participant. Of course, we will return your money if we are able to cancel the tour with our service providers.
10. Liability
We are liable, within the scope of our insurance coverage for mountain schools, for persons, things and property which have been damaged as a direct result of an extremely careless action on the part of one of our tourleaders. Concerning all other general legal liability matters, the participant goes on the tour at his/her own risk. Mountain tours are led by qualified guides, however, participants go on and take part in these tours under their own responsibility and at their own risk. The leader or guide of the group has the right to change the tour as a result of: the knowledge of the participant/s, their technical expertise and their general fitness.
11. Loaned Gear
Repair costs of loaned gear which have been damaged beyond the normal wear and tear of the property must be covered by the participant. Lost material must be replaced by the participant.
12. Exclusively for Special Tours and Winter Tours in the Alps:
Concerning Bad Weather Days
The difficulty of the planned tour (week) should coincide with the weather conditions. If bad weather predominates, both sides should agree upon and go to an alternative site where weather conditions are better. If this is not possible and the tour (week) must be partially or completely cancelled, we will pay 50 percent of the guides costs and in the case of a package tour we will return 100 percent of the external service costs which have not been used. If the tour has already begun and the tour must be cancelled earlier than usual due to bad weather conditions, we will pay 30 percent of the guides fee and in the case of a package tour we will pay back 100 percent of the services which have not already been used.
13. Ineffectiveness
The ineffectiveness of any one paragraph or point in the tour/travel contract has no effect on the entire travel contract.
14. Organizer
The organizing service provider is AMICAL alpin under the leadership of Ralf Dujmovits, UIAGM internationally certified mountain and ski guide, 77815 Bühl,
15. Legal Venue
The participant can only sue AMICAL alpin on his legal domicile.
Booking Form